Estimating and quotations

The estimating and quotations module allows users to produce accurate quotations in a matter of minutes, it takes into account all existing materials costs from preferred suppliers but also gives you the ability to speculate by changing suppliers.

FactoryMaster gives you the option of creating either simple quotations with minimal details on, through to detailed quotations that contain BOM and route information. The user has the option of choosing the level of detail required.

Once created you have the option of following the quotation through to order at the click of a button. This allows full analysis to be done to see how successful quotations have been.

Once you have an amount of data you can then see how close your quotations were to actual costs. again the analysis that this gives you can tell you instantly how profitable a particular quotation was and modify new quotes if they prove to be making a loss.

The module utilises our Resource / Work Centre Specification database of your machines and processes and their associated Hourly Charge Rates, along with sub-contract processes your organisation uses.

A Quotation is initially specified by assigning to the appropriate Customer and detailing the Items and Batch Quantities to be Quoted.

Quotations are quickly built-up by estimating the Set and Operation times for each Operation Step and associating with the appropriate Resource Code (Work Centre). This process will utilise the Rate per Hour you have defined for that Resource although you can over-ride with a specific rate if required.

After Material and Process Prices are allocated (Batch and/or Unit Prices catered for) the system calculates the appropriate Batch Prices which the Estimator can accept or override with a ‘commercially more suitable’ price.
This can be achieved by utilising commodity markups I.e. labor materials sub contract) or an overall markup on costs. This gives the user greater flexibility when preparing quotes.

Optionally, Quantity Discounts can be applied as part of the Batch Price calculation as can the build-up of Components for an Assembly Quotation.

After selecting from a choice of opening and closing paragraphs Quotation Letters can be immediately produced on your Company Letterheads and then emailed or even faxed straight from the computer to your Client.

A Detailed Quotation Breakdown and Analysis Sheet can also be produced for the in-house file copy.

Finally the person who is creating the quotation can do an instant dry run of MRP and scheduling to see what is the first date that the component being quoted can be produced. This is an extremely powerful feature that can give significant benefits to your customers.

The Major Benefits provided by this system are: